Moving office is an exciting time for any business, but it can also cause disruption for the day-to-day running of your business and impact business operations.
Careful planning and organisation are essential to ensure a smooth transition and reduce any interruptions to your workflow.
As a leading office removals company in Leicester, we’ve put together the following hints and tips, you can help to keep that disruption to a minimum. By following these tips, you can help ensure a successful move for your business.
Start Early
It’s never too soon to start planning your office move. Creating a detailed plan is essential to ensure every aspect of the relocation is organised and nothing is overlooked.
Indeed, most commercial removals companies advise planning at least three months prior to the move itself, including developing an office move timeline with key milestones. Appointing a project manager to oversee the process helps coordinate responsibilities and maintain accountability throughout the move. Assembling a moving team to coordinate tasks and responsibilities will further streamline the process and ensure smooth execution.
This gives you a chance to think through the moving process in some detail.
Declutter Your Old Office
Before you start decluttering, evaluate your current office space to identify what needs to be moved, updated, or discarded.
Assess your current office furniture to determine what will fit or is needed in the new location. Moving office is an ideal opportunity to get rid of any old equipment or files that you are no longer required to keep, and to sort non-essential items for packing or disposal.
Consider holding an office warehouse sale to dispose of unwanted equipment and furniture, which can help reduce waste and generate revenue. Make sure all personal belongings are packed and ready for transport. Anything you haven’t used in over 18 months is unlikely to be used again anytime soon.
Plan Out Your New Office
Make sure you have a scale plan of the new office, focusing on designing the office layout for the new space. Planning your new office setup should include organising infrastructure and workflow, as well as preparing the workspace for immediate use.
Consider whether you need to purchase and install new furniture to fit the updated environment. Identify any specialised equipment required for the move and ensure it is available ahead of time.
This allows you to plot out seating arrangements in advance, which will inform your removals company where everything needs to go, saving you time and effort following the move. A well-planned office layout can significantly improve productivity and employee satisfaction.
Organise Logistics and Equipment
A smooth and successful office move relies heavily on how well you organize the logistics and equipment involved in the relocation process.
Start by working closely with your chosen moving company to coordinate every aspect of the move, from the transportation of office furniture and equipment to the timing of each stage.
Having a detailed floor plan of your new office space is invaluable; it allows you to map out where each piece of furniture and equipment will go, ensuring an efficient setup in your new location.
Label Everything
Implementing a clear labelling system is another essential step. By packing and labelling all items according to their destination in the new office, you’ll make unpacking and arranging your new office space much faster and more organised. This reduces unnecessary stress and helps your team settle in quickly.
Team members should be responsible for labelling their own equipment with their names and teams to avoid confusion later. Designate a team member to oversee the labelling process to ensure consistency and accountability.
Let People Know
Do your clients know you’re moving office, and have you kept your employees informed about the move and logistics? Have your company website and business listings been updated with the new office address?
Notifying clients and stakeholders of your new address and office address is essential to avoid confusion. Using an office move checklist can help ensure all communication and updates, including the new address, are completed efficiently. Failure to address these details can lead to an awful lot of lost business.
Hire A Reputable Commercial Removals Company for Your Office Relocation
Not all removal firms have the skills and experience to perform a satisfactory office move. When planning office relocations, Stokes Removals and Storage is the expert commercial mover for seamless office relocations in Leicester.
It is essential to create an office relocation budget that includes all moving company fees, company fees, and allowances for unexpected expenses. Confirm your move date and communicate the moving date clearly to all employees and stakeholders.
Coordinate with the property owner and building management to ensure compliance with all regulations and building requirements during your office relocation. When selecting a new office location, consider factors that impact business operations, such as accessibility, amenities, and future growth.
Our team of professional office movers can help ensure a successful transition to your new office location. Reviewing all aspects of office moves will help ensure a smooth office relocation and minimise disruptions to your business.
If you’re based in the Leicester area and looking to make an office move, get in touch with Stokes Removals and Storage today on 0116 239 3000. A member of our helpful and friendly staff will be happy to assist and provide you with a free, no obligation quote for our services.